Time Management Information |
|
Are You Always Late?
"Fashionably late" is no longer in fashion. In today's heavily scheduled world, it is the punctual who are respected and admired. Even though most of us know this, some people are always late, no matter how much time they have to get ready. You may be one of them. Do any of the following sound familiar? ** You're always rushing at the last minute, even though you've promised yourself countless times that you wouldn't let this happen again. ** You've tried setting your watch several minutes ahead, but you're still late. ** You may be punctual for work (barely) but you're usually at least 20 minutes late for meetings, appointments, class, church, theater or other non-work situations. ** You make excuses, such as: "There was traffic," or "Something came up," or "I was going to call you but I didn't want to be even more late." ** People become impatient or angry at your tardiness. ** You believe that you are more motivated when in a time crunch, or that you move faster under pressure. If you can identify with 2 or more of the above, you have a problem with punctuality. Chronic lateness is not a psychiatric diagnosis. Nor is it a genetic condition, even though some people treat it as such. They say things like: "That's just the way I am. I don't like it, but it seems that I am incapable of being on time." "My mother was always late; I'm always late, and so are my kids." "I don't mean to be late. It just turns out that way." Chronic lateness is related to procrastination. Latecomers and procrastinators have trouble NOT with time, but with self-discipline. They may also have underlying anxiety about the task they're faced with. If you have problems with being punctual, especially for things that are a bit threatening, such as doctor's appointments, new social situations, or meeting with people you don't like, then your lateness is anxiety-based. Putting off the inevitable is how your mind tries to cope with anxiety. But if you are habitually late for routine business and for events that don't cause you much discomfort, then the problem is mainly with self-discipline and your "inner brat," the part of you that balks at exerting itself, and at being told what to do. Here's an example of how your inner brat sabotages your efforts. Suppose that, in order to be at work by 8:00 a.m., you must leave home by 7:30. So you set the alarm for 6:30 -- no, let's make it 6:15 just to be safe. The next morning when the alarm rings at 6:15, your inner brat says to you, "Just press the snooze button. You didn't really intend to get up till 6:30 anyway." And 9 minutes later when the alarm rings again, your inner brat says, "Just one more time. It's not 6:30 yet." You might press the snooze button 2 or 3 more times. By the time you do roll out of bed you feel a little rushed, but you convince yourself that you can still make it out the door by 7:30 . . . 7:40 at the latest. Oops -- what have you just done? You have inadvertently allowed your inner brat to negotiate. The 7:30 departure time is no longer firm. Now it's moved to 7:40. Plus, you have opened the door to further delay as you get closer to 7:40. As your morning routine progresses, you find several little things that didn't seem urgent last night or the day before, but which need to be taken care of *right now*. Checking your watch (which you've set 10 minutes fast) you see that it's 7:35. "It's really only 7:25," you remind yourself. Your inner brat adds that you have at least 15 minutes, since you can still make it to work on time if you leave at 7:40, providing traffic is not too bad. Next thing you know, it's 7:55, and you go flying around looking for your shoes, your keys or that recipe you promised to Gladys at work. Now there's no way you're going to be there by 8:00. But tomorrow for sure . . . How did this happen? You can see that the problem is not lack of time -- you have enough time to get ready. The problem is what you do with the time. Your inner brat distracts you, makes excuses about the urgencies of nonessential tasks, or rationalizes that you don't have to conform to a rigid schedule. And it's not just work or other obligations that your inner brat resists. It also balks at preparing for things that you're looking forward to. Just as with work, getting ready for positive events requires focus and blocking out distractions. Since these involve effort and concentration, your inner brat wants nothing to do with them. As you can see, if you want to be successful at mastering your chronic lateness, it's not enough to merely rearrange your schedule. You must also understand how your inner brat sabotages your best efforts to be on time by distorting your priorities. Once you get to know your inner brat, you'll be on your way to breaking your lateness habit. Pauline Wallin, Ph.D. is a psychologist in Camp Hill, PA, and author of "Taming Your Inner Brat: A Guide for Transforming Self-defeating Behavior" (Wildcat Canyon Press, 2004) She is also a life coach. Visit http://www.innerbrat.com for more information, and subscribe to her free, monthly Inner Brat Newsletter. Copyright Pauline Wallin, Ph.D. 2005. All rights reserved
|
RELATED ARTICLES
Scheduling Productive Days - Dont Interrupt, Im Pouring Concrete Almost everyone in business knows the balancing act between the weekly work schedule and business development time is almost as challenging as walking on a tight rope. I suggest breaking your work week into focus days to work in your business and buffer days to work on your business. For many people, there is a strong desire to skip preparation and just tackle everything on the to "do list" at once. As an alternative to this method, I told the following story at the workshop to create a model for scheduling your time to be more productive in your workweek. First Things Last Years ago clients would tell me they could not identify their priorities. Now I hear them saying 'I know what my priorities are?I just can't get to them'. Hows YOUR Productivity? Microsoft wanted to know how individuals around the world were faring with their productivity. Microsoft seems the logical group to be asking this question since productivity generally follows technology. So from September, 2004 through January, 2005 they ran a survey called the 'Personal Productivity Challenge' or PPC. Looking At Time With A Capital T I keep a fossil on my desk at all times. Whenever I feel rushed or find myself creating a sense of urgency, I pick up the fossil and caress its polished surface. It's over 200 million years old. Suddenly, returning that phone call or meeting that self-imposed deadline doesn't seem nearly as critical. My ancient arthropod reminds me that, in the scheme of things, this moment is indescribably insignificant. I find that remarkably comforting. Do You Have The Time? Show me, O Lord, my life's end and the number of my days; let me know how fleeting is my life. Psalms 39:4. 31 Ways to Get An Extra Hour Out of Each Day How can you get an extra hour out of each day? For many small business owners this is a daily challenge. Time Management - Keeping a Clean Desk I have worked with so many people over the years that have made me wonder how on earth they can work at their desk when everything that was in their drawers and in their filing cabinets have ended up in piles on top of their keyboard. One co-worker of mine couldn't remember what colour the top of his desk was! I had to say something, but when I did, he told me that he knew where everything was and needed all that paperwork for different projects he was working on. The WIT to WIN What are the most important things you should accomplish today? Go ahead. Make a list of your priorities and put them in order of their importance. Write down the rewards and the consequences for each one. Your list has incredible power. It helps you propel yourself towards your most desired results. Tips to Manage Incoming E-mail Friends, colleagues, and clients are all telling me that one of their biggest challenges is trying to manage e-mail overload. They say everyone wants something from them and consequently, they're buried in e-mail. Is this a struggle for you? If so, here are a few tips that will save you some time in reading and receiving e-mail. Productivity at Home Increased productivity, the ability to get more value for our time, our land, or our invested money, is as important at home as it is in the workplace. Let's consider the case of our imaginary friend Jane, and her grandmother. Make Procrastination Wait Reflect on the rewards of kicking the procrastination habit. They are quite clear: -- Daily feeling of accomplishment. -- Long-term sense of achievement. -- Better performance. -- Satisfaction with a job efficiently done. -- Freedom from the tyranny of imposed tasks-more confidence about mastering future assignments. -- Better professional image. -- Higher self-esteem-belief that you can and will make decisions and take effective action. -- More control of your job and career. Time Management for Sales Pros According to a Miller Heiman 2003 Sales Effectiveness Study, over 60% of sales organizations are being pushed to increase results with reduced budgets and fewer salespeople compared to last year Procrastination: Why We Do It and How to Change PROCRASTINATION: You've known about it since high school or college, when everybody boasted about it. Everyone put off papers for a basketball game or a night on the town. It was OK-you only go through college once, right? You left college, but did you leave procrastination? You are now accountable for procedures and personnel responsibilities more complicated and more consequential than any you shouldered in college. Have your habits and attitudes evolved to handle them? 6 Time Management Tips for Moms Many of you have expressed the challenge of not having enough time to accomplish all your needed tasks and not being organized. Having good organization and management skills is absolutely imperative to your business. Being well organized can greatly affect your successfulness. Applying a few of the following tips will help you become more organized and make better use of your time. Are You Running Out of Time? Here's some time management tips to try: The Rule of Three It's amazing how many sayings there are in our culture about the number three. Think about it: "Good things (or bad) come in threes;" "Third time's the charm." A rule of thumb in speaking is, no more than three major points in a speech. (That was three examples, wasn't it?) And then there are all of the mystical references to powerful threesomes. My purpose today is to look purely at the practical application of this "rule of three," and see how we can use it to become more effective managers of our lives and priorities. Pacing Yourself Through Change OK...let's assume that you're truly motivated to change. Great. But how do you stay that way? That's a very important question, because most people fail to change not because they don't want to, but because they can't sustain their motivating drive throughout the process. Here are a few things to think about, to do, and to watch out for. How Are You Viewing Your Time? In working with and coaching people across the country, one of the top requests we continually receive is how we can help people manage their time better. Benefits of Speed Reading In this digital age, the importance of being able to absorb information quickly and efficiently is more pronounced than ever. For me, I get tonnes of information every single day. It used to be just the simple newspapers. Time Management - Honor Your Time and Energy Your time and energy are the two most precious gifts that you have. Evaluate each month where you are placing your time and energy. Here are some ways that I have used to help me honor where I place my time and energy: |
home | site map |
© 2005 |