Time Management Information |
|
Ending Procrastination: A New Look at the Old Demon
Do you believe that the best way to deal with procrastination is to "get tough" with yourself and "just do it?" Many people take this approach. What's behind it is the sense that procrastination is essentially a character flaw, a weakness, and that the only way to deal with it is to muscle past it through sheer will. But the truth is, there's a more effective way to approach it that also happens to be much more self- respectful. Essentially, the idea is to identify what's MOTIVATING the procrastination behavior, consider it valid, and then address THAT. For example, you may be putting off doing something because you actually don't know how to do it. The way to solve that would be to get some help. Or, perhaps you're avoiding making a particular phone call because you are afraid of the outcome. One way to address the fear is to schedule a call with someone you trust before and after the fear-inducing call, in order to have support before and after the difficult encounter. Get the idea? Give up the character flaw idea, and look for what's really underlying the procrastination. Once you know what that is, you can usually figure out a way to deal with it, get unstuck, and get moving again. What follows are real life examples of how two of my clients solved the problems underlying their procrastination: PROCRASTINATION: I'm not writing the letter. PROCRASTINATION: I'm not unpacking the boxes in my new office. Here are the steps that you can take when tackling a procrastination. Please note that each step is important. Don't under-respect any of the steps just because you think you already know how to do them. And don't underestimate how long it may take you to master some of these steps. Some people, for example, find it takes a very long time to learn how to stop judging themselves.
Good luck ? and let me know how this works for you! Copyright 2005, Sharon Teitelbaum. Sharon Teitelbaum is a Work-Life and Career Coach who works with high achieving women with young children, people at mid-career, and professionals seeking greater career satisfaction or work-life balance. Her book, Getting Unstuck Without Coming Unglued: Restoring Work-Life Balance, is available at her website, http://www.STcoach.com. Certified as a Professional Certified Coach (PCC), Sharon works by phone with clients around the world and in-person in Boston. She delivers keynotes and workshops on work-life balance issues, has been in national publications including The New York Times and Working Mother Magazine, and has appeared on cable and network television. She publishes Strategies for Change, a newsletter offering practical tips for work-life success. Sharon has been married for 30 years and is the mother of two amazing young women. You can contact her here.
|
RELATED ARTICLES
Delegate or Drown Why waste your precious time working on tasks, which are definitely not your forte when you can delegate or invest your money on a product or service which will free up your time? You can then focus on the more important areas in your work and your life. Procrastination - Understanding & Overcoming it Whenever I've worked on 'de-cluttering' my living or working space, I've always found that it's the unfinished project ? whatever I'm procrastinating about - that takes up the most room. 9 Proven Principles for Increasing Productivity, Profit and Peace of Mind Do you feel guilty about all the publications you purchase but never read -- or the articles you read with great ideas or opportunities you never implement? Are you spending time recreating marketing materials because you cannot find what you wrote the preceding month or year? Do you run out the door for an appointment at the last minute because you could not find your keys or the directions you needed to get where you are going? Are you frequently feeling tired and overwhelmed? Do the people you care about express frustration at your disorganization or want to spend more time with you? If so, "getting organized" should be high on your priority list! More Time Wanted? Deal with Your Time-wasters Now! Ever feel that you spend too much time shoring up the performance of some of your people? More time with one or two than with some of the others. Hey, Free Agent, Did You Eat Your Breakfast Today? And when you finally sat down to eat breakfast, was it morning or ... 3 pm? Hows YOUR Productivity? Microsoft wanted to know how individuals around the world were faring with their productivity. Microsoft seems the logical group to be asking this question since productivity generally follows technology. So from September, 2004 through January, 2005 they ran a survey called the 'Personal Productivity Challenge' or PPC. If Only Your Brain Was the Size Of That Of an Ant You Could Easily Implement Habits A year and a half ago I was introduced to something called Swarming or Swarm intelligence. Balancing Your Work, Family and Social Life Balancing Your Work, Family and Social Life By Gene Griessman, PhD � ����������� Many of us have an image of personal balance as a set of scales in perfect balance every day. But that's an unrealistic goal. You are in for a lot of frustration if you try to allocate within every day a predetermined portion of time for work, family and your social life.� An illness may upset all your plans. A business project may demand peaks of intense work, followed by valleys of slow time. ����������� Balance requires continual adjustments, like an acrobat on a high wire who constantly shifts his weight to the right and to the left. By focusing on four main areas of your life ? emotional/spiritual needs, relationships, intellectual needs and physical needs ? at work and away from� work, you can begin to walk the high wire safely. ����������� Here, drawn from my conversations with many high successful Americans, are ten ideas for balancing all aspects of your life: 1.����� Make an appointment with yourself. Banish from your mind the idea that everyone takes precedence over you. Don't use your organizer or calendar just for appointments with others. Give yourself some prime time. Regularly� do something you enjoy. It will recharge your batteries. Once you've put yourself on your calendar, guard those appointments. Kay Koplovitz founder of the USA cable television network, which is on the air 24 hours a day, seven days a week, 52 weeks a year. Koplovitz ran the daily operations of the network for 21 years. For more than two decades, there was always some potential claim on her time. Therefore she vigilantly protected a scheduled tennis match just as she would a business appointment. 2.����� Care for your body. Having a high energy level is a trait held by many highly successful people. No matter what your present level of energy, you can increase it by following these steps: Eat. Don't skip meals. Your physical and mental energy depend upon nourishment. Irregular eating patterns can cause a frayed temper, depression, lack of creativity and a nervous stomach. Exercise. Over and over again, highly successful people mention the benefit of exercise routines. Johnetta Cole, president of Bennett College for Women and former president of Spelman College, does a four-mile walk each morning. She calls it her mobile meditation. The benefits of exercise are mental, emotional, physical and spiritual. If you are healthier and have more stamina, you can work better and longer. Rest. A psychologist who has studied creative people reports that they rest often and sleep a lot. 3.����� Cut some slack. You do not have to do everything. Just the right things. Publisher Steve Forbes taught me a lesson: "Don't be a slave to your in-box. Just because there's something there doesn't mean you have to do it." As a result, every evening, I extract from my long list to-do list just a few "musts" for the following day. If, but three o'clock the next day, I've crossed off all the "musts," I know that everything else I do that day will be icing on the cake. It is a great psychological plus for me. There is nothing wrong with pushing yourself hard, disciplining yourself to do what needs to be done when you hold yourself to the highest standards. That builds up stamina and turns you into a pro. At time, though, you must forgive yourself. You will never become 100 percent efficient, nor should you expect to be. After something does not work, ask yourself, "Did I do my best? If you did, accept the outcome. All you can do is all you can do. 4.����� Blur the boundaries. Some very successful people achieve balance by setting aside times or days for family, recreation, hobbies or the like. They create boundaries around certain activities and protect them. Other individuals who are just as successful do just the opposite. They blur the boundaries. Says consultant Alan Weiss, "I work out of my home. In the afternoon, I might be watching my kids play at the pool or be out with my wife. On Saturday, or at ten o'clock on a weeknight, I might be working. I do things when the spirit moves me, and when they're appropriate." Some jobs don't lend themselves to this strategy. But blurring the boundaries is possible more often than you may think. One way is to involve people you care about in what you do. For example, many companies encourage employees to bring their spouses to conferences and annual meetings. It's a good idea. If people who mean a great deal to you understand what you do, they can share more fully in your successes and failures. They also are more likely to be a good sounding board for your ideas. 5.����� Take a break. Many therapists believe that taking a break from a work routine can have major benefits for mental and physical health. Professional speaker and executive coach Barbara Pagano practices a kind of quick charge, by scheduling a day every few months with no agenda. For her, that means staying in her pajamas, unplugging the phone, watching old movie or reading a novel in bed. For that one day, nothing happens, except what she decides from hour to hour. Adds singer and composer Billy Joel, "There are times when you need to let the field lie fallow." Joel is describing what farmers often do: let a plot rest so the soil can replenish itself. 6.����� Take the road less traveled. Occasionally, get off the expressway and take a side road, literally and figuratively. That road may take you to the library or to the golf course. Do something out of the ordinary to avoid the well-worn grooves of your life. Try a new route to work, a different radio station or a different cereal. Break out of your old mold occasionally, with a new way to dress or a different hobby. The road less traveled can be a reward after a demanding event, a carrot that you reward your self with or it can be a good way to loosen up before a big event. Bobby Dodd, the legendary football coach at Georgia Tech, knew the power of this concept. While other coaches were putting their teams through brutal twice-a-day practices, Dodd's team did their drills and practices, but then took time to relax, play touch football and enjoy the bowl sites. Did the idea work? In six straight championships games! 7.����� Be still. Susan Taylor, editorial director of Essence, sees to it that she has quiet time every morning. She regards it as a time for centering ? for being still and listening. She keeps a paper and pen with her to jot down ideas that come to her. The way you use solitary time should match your values, beliefs and temperament. Some individuals devote a regular time each day to visualize themselves attaining their goals and dreams. Others read, pray, meditate, do yoga or just contemplate a sunrise or sunset. Whatever form it takes, time spent alone can have an enormous payoff. Achievers talk about an inner strength they find and how it helps them put competing demands into perspective. They feel more confident about their choices and more self-reliant. They discover a sense of balance, a centeredness. 8.����� Be a peacetime patriot. Joe Posner has achieved wealth and recognition selling life insurance. Several years ago, Posner helped form an organization in his hometown of Rochester, NY to prepare underprivileged children for school and life and, he hopes, break the poverty cycle. You may find some equally worthy way to give something back through your church, hospital, civic club, alumni association or by doing some pro bono work. Or you may help individuals privately, even anonymously. There are powerful rewards for balancing personal interests with the needs of the common good. One of the most wonderful is the sheer joy that can come from giving. Another� reward is the better world that you help create. 9.����� Do what you love to do. As a boy, Aaron Copeland spent hours listening to his sister practice the piano because he loved music. By following that love, he became America's most famous composer of classical must. When I asked him years later if he had even been disappointed by that choice Copeland replied, "My life has been enchanting." What a word to sum up a life. By itself, loving what you do does not ensure success. You need to be good at what you love. But if you love what you do, the time you spend becoming competent is less likely to be drudgery. 10.� Focus on strategy. As important as it is, how to save time for balancing your life is not the ultimate question. That question is, "What am I saving time for?" Strategy has to do with being successful ? but successful at what? If others pay your salary, being strategic generally means convincing them that you are spending your time in a way that benefits them. If there is a dispute over how you should use your time, either convince the people who can reward or punish you that your idea about using time is appropriate, or look for another job. The "what for?" question should also be asked about the life you live. It is truly a comprehensive question and gets at the question of wholeness. � So what makes for a successful balance life? I can think of no better definition than the one given by Ralph Waldo Emerson: ���� To laugh often and much; to win the respect of intelligent people and affection of children; to earn the appreciation of honest critics and to endure the betrayal of false friends; to appreciate beauty, to find the best in others; to leave the world a bit better, whether by a healthy child, a garden patch or a redeemed social condition; to know even one life has breathed easier because I have lived. This is to have succeeded. � Plan Your Day and Stick to Your Plan How many times have you remarked to someone that there are not enough hours in the day? The sad truth is, not matter how much you wish it, it is unlikely that you can get more than 24 hours in each day. So, the trick to time management is really how you get the most out of the hours you have. One way to do that is to become an exceptional planner of your day. It is not very difficult ? just takes some basic knowledge and a lot of discipline. As a coach, I can help you with both, but the knowledge is what I'll cover right now. Creative Leadership; Inspirational Power ( Part 2 ) Time management is absolute crucial nowadays where business decisions have to be taken often at the speed of light, leaders have to find spare time to prioritize their actions. Oh, My Goodness! Where Has the Time Gone? It's 6:00 a.m. I'm awake. I'm pumped! I'm ready to go. I have a TO DO list that will keep me busy all day. My goal is to accomplish all of the things on my list before I go to bed tonight. Time is on Your Side ? Manage it Wisely How do you manage your time? Or is the more appropriate question do you wish you had better time management skills? I have clients and friends who rely on everything from legal pads to brightly colored sticky notepads to manage their time and appointments ? practically everything in their life. I don't understand why some folks place so little importance on something as important as time management! 3 Ways To Do More With Less Time We live in a world where more is expected of us every day. The WIT to WIN What are the most important things you should accomplish today? Go ahead. Make a list of your priorities and put them in order of their importance. Write down the rewards and the consequences for each one. Your list has incredible power. It helps you propel yourself towards your most desired results. 7 ways To Win The Time Crunch Are you working a "day job" while building your home-based "dream business"? Do you find it difficult to manage your time? Follow these seven tips to get more done growing your business, and have the time for other important things in your life, too. Time Management: A Non-Renewable Resource Benjamin Franklin wrote: "If you want to enjoy one of the greatest luxuries in life, the luxury of having enough time, time to rest, time to think things through, time to get things done and know you have done them to the best of your ability, remember, there is only one way. Take enough time to think and plan things in the order of their importance. Your life will take on a new zest, you will add years to your life, and more life to your years. Let all your things have their place." When you read Franklin's words, what do they mean to you? Do you have enough time to balance your personal needs with your commitment to the outside world? Is stress causing havoc in your life? What exactly does it mean to have your life in balance and how do you achieve it? Taking Time Out to Play - Summertime and the Living is Easy As the song goes, this is the time to relax, rest, rejuvenate and reward yourself for all the hard work you've been doing. As they say, all work and no play makes Jack & Jill a very dull boy & girl. We all need time to relax and just "play." What to Do When Your Alarm Clock Doesn?t Wake You Up Tring ? Tring the alarm rings?but did you fail to wake up? You have a crucial meeting tomorrow. The last thing you do while sleeping is to set the timing s of your alarm clock, retaining full confidence in yourself of not making the blunder of getting late this time. But what happens? The alarm bell rings and falls on deaf ears. The time you realize that the dawn has broken, it's too late. Here are some nitty - gritty that should be followed in a terrible situation like this. 10 Time Management Tips for Busy Professionals If you feel like your life moves faster than a Nascar race, you're not alone. We are living in a time where dual income families and single parent homes are the norm, a sharp contrast to the happy sitcom families we grew up watching on TV. Time Management Wasters I am an ordinary man - A middle class high tech manager with a good salary, have decided to get rid of my time management wasters. I have found out that I have too much time management wasters. Take a look at the findings of a long a research I have executed in order to find the main time management in my life and the way to get rid of them. Use these tips : |
home | site map |
© 2005 |